Throttle-based assistants are always running and don't need to be scheduled. However, if retention policies have reasonable retention periods, its unlikely that users will notice the difference. Messages that have a personal tag applied are always processed based on the personal tag's settings. Remove messages based on folder location. Individual messages can have a different retention tag than the one applied to the folder in which they're located. Explicitly assign tag wins over an implicit tag. For details, see. However, we should also begin the conversation about how to transition from Exchange Online mailbox retention policies to Microsoft 365 retention policies. It is easier to assign a retention policy on a per-folder basis instead of individually to each message. I pressed F3 and did a search on PONT_STRING, but it found nothing. If you want to apply advanced features such as Microsoft Defender for Office 365, Advanced eDiscovery, or automatic retention policies, the shared mailbox must be licensed for those features.. This data is stored under the following key. To make the changeover seamless, use the same name for both personal tags and retention labels. By default, a folder will automatically use any policy that's already been assigned to its parent folder. To continue this discussion, please ask a new question. When creating or configuring a retention tag, you can select one of the following retention actions to be taken when an item reaches its retention age: Only available for DPTs and personal tags. Depending on the mailbox usage and applicable mailbox quotas, consider temporarily increasing the mailbox storage quota for users when they're on vacation or don't have access to e-mail for an extended period. If a retention tag is removed from a retention policy, any existing mailbox items with the tag applied will continue to expire based on the tag's settings. The Managed Folder Assistant must process a mailbox to refresh its set of retention labels (and tags). Opens a new window. Once I synced the naming and cleaned up those ineffective tags the results were almost immediate. If you dont want to use archive mailboxes and intend keeping everything in primary mailboxes you can remove all the mailbox retention policies. Note: You can't link more than one RPT for a particular default folder (such as Deleted Items) to the same retention policy. This is by design to avoid any confusion about items in a folder in the archive having a different expiry behavior than the same folder in the user's primary mailbox. When you restart Outlook the dialog will reappear. Missing Outlook data files after upgrading Windows? Clients like OWA which support retention policies wont allow users to apply a retention label to a default folder. Moving items can change their retention policy However this message can for items the are less. Although MFA hides the Exchange personal tags after their removal from mailbox retention policies, users can still access personal tags through the OWA retention policies option, which lists the set of Exchange personal retention tags not already assigned to the user by policy (Figure 4). After the deadline, you can remove the retention hold from user mailboxes, allowing the Managed Folder Assistant to process mailbox items and take the specified retention action. Users can't change DPTs applied to a mailbox. Moving to the archive is an effective way to retain email without having old messages get in the way of users. For example, you could have a mailbox retention policy with: In this configuration, items stay in the primary mailbox for a year and then move to the same folder in the archive mailbox and stay there for another six years. You dont need anything special for shared mailboxes unless you use a feature which requires licenses, like an archive. Emulates the behavior when the user empties the Deleted Items folder. Retention policies typically cover a range of time. This topic has been locked by an administrator and is no longer open for commenting. To create a retention policy login to the Microsoft 365 admin center, expand Admin centers, and click on Compliance. Tip:To select more than one message, press and hold CTRL as you click each message. a certain period of time and that also deletes items from the mailbox after OWA doesnt include Microsoft 365 retention labels as part of the set shown to users, so OWA options doesnt support a switchover to retention labels until Microsoft does the work to upgrade the client. Exchange Server mailboxes only. I am scared to delete something I shouldn't as there is a lot of data in here. The next time MFA processes mailboxes, it removes the Exchange personal tags and makes the Microsoft 365 retention labels available to users. When I wrote about Microsoft 365 retention policies last September, I argued that Exchange Online mailbox retention policies offer some advantages over their Microsoft 365 counterparts. Retention tags and retention policies in Exchange Online The Managed Folder Assistant, a mailbox assistant that runs on Mailbox servers, processes mailboxes that have a retention policy applied. Default folders are folders created automatically in all mailboxes, for example: Inbox, Deleted Items, and Sent Items. Its important to emphasize that you should not delete any Exchange retention tag (personal, folder, or default) from your organization. For more details, including a list of retention tags linked to the policy, see Default Retention Policy. The retention period for a disabled retention tag is displayed to the user as Never. As time passes, items will age out, the Mailbox Folder Assistant (MFA) will remove them, and the Exchange tags will disappear from use. When the retention policy for an item changes, it may cause the item to expire immediately. OWA should pick them up within a few hours, as do the other browser interfaces for SPO, etc.
Torrington Properties Resident Portal, Javascript Merge Images Base64, Why Am I Crying Over Someone Who Doesn't Care, Weather Channel Meteorologists Pregnant, Articles M